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<p>The decision to tender for a particular contract is mainly the responsibility of the senior management of the contracting firm.&nbsp;</p>
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<p>There are three possible stages during the estimating and tendering process where this decision must be made.&nbsp;</p>
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<p>The first is during the pre-selection stage if a pre-selection is carried out. This decision would be based on pre-selection information provided by the client. It may include such information as;</p>
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<li>Name of the job</li>
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<li>Name of the client, consultant, architect, and quantity surveyor,</li>
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<li>Location of site</li>
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<li>General description of the work involved</li>
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<li>Approximate cost range of the project</li>
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<li>Details of nominated subcontractors for major items</li>
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<li>Forms of contract to be used</li>
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<li>Procedure to be adopted in examining and correcting bids</li>
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<li>Anticipated date for possession of the site</li>
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<li>Period for completion of the works</li>
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<li>Approximate date for submission of bid document</li>
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<li>Duration of the tender period</li>
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<li>Bid validity period</li>
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<li>Anticipated value of liquidated damages (if any)</li>
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<li>Details of bond requirements (if any)</li>
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<li>Any particular conditions relating to the contract</li>
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<p>The contractor may have indicated their intention to submit a tender at the pre-selection stage. However, he has a further opportunity after receiving all contract documents to review them and consider, with the availability of full information, whether to proceed or not.&nbsp;</p>
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<p>The third and final point of the decision on whether to submit a tender is after the estimate has been prepared and the bid is ready to be submitted. A decision at this stage not to tender is rare. But, allows the contractor to evaluate the events during the bid preparation period,&nbsp; sometimes the changes in workload that have occurred in that time.</p>
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<p>The decision to bid will be based on the following factors;</p>
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<li>Company’s current workload</li>
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<li>Company’s financial resources</li>
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<li>Availability of resources to undertake the work</li>
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<li>Type of work</li>
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<li>Location of the contract</li>
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<li>Identity of the client or promoter and their representative</li>
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<li>Detailed examination of the contract document&nbsp;&nbsp;</li>
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